Task Workflow

Tasks are the brain's durable work queue. A status controls whether work can be assigned; it is not only a display label.

Statuses

Status	Meaning	Normal next states
draft	A human-authored note or unshaped task. It is saved but cannot be claimed by an arm.	pending when ready, or cancelled
pending	Runnable, unassigned work in queue order.	claimed, blocked, cancelled
claimed	An arm owns the task but has not acknowledged active work yet.	in_progress, pending, blocked
in_progress	The assigned arm is actively working.	completing, blocked, failed, pending
completing	Work was reported complete and is waiting for validation or human approval.	completed, in_progress, blocked
blocked	Work cannot continue for a recorded reason. It is removed from the runnable queue and added to the blocked review queue.	pending, cancelled, blocked with an updated review
completed	Work was accepted as complete.	pending to reopen
failed	Work ended unsuccessfully.	pending to retry, or cancelled
cancelled	Work is intentionally closed without completion, including obsolete work.	pending to reopen

The brain manages claimed, in_progress, and completing, and normally completes tasks after validation. Human controls can also keep early notes in draft, promote a draft to pending, mark work completed, return it to pending, record a blocker, mark a failure, or cancel obsolete work. Moving assigned work to draft releases its stale task assignment.

Blocking Rules

A task cannot enter blocked without a non-empty, concrete reason. A block also records:

• A category: dependency, bug, file claim, environment, human, arm/runtime, or unknown.
• When the block started.
• When it should next be reviewed.
• How many reviews have occurred.
• Whether a human response is needed.
• Which arm, if any, currently holds the review lease.

Examples of useful reasons:

• Waiting for task-42 to complete because it creates the migration used here.
• Bug bug-17 still breaks the upload endpoint.
• Production credentials must be provided by a human.

Blocked, waiting, or cannot continue without the actual dependency or decision is not a sufficient reason.

An arm submitting a blocked status report must list at least one concrete blocker. Other brain paths, such as an arm restart, unresolved bug, or file claim conflict, generate their own reason and category.

Blocked Review Queue

Blocked work is reviewed separately from runnable work:

1. The brain selects due blocked tasks by next review, then by the oldest block time and task ID.
2. Each available arm receives at most one review assignment with the task, current blocker, and recent discussion.
3. The arm researches the current repository and runtime state. It must not assume that an old blocker is still valid.
4. The arm reports exactly one outcome:

Review outcome	Result
unblocked	Return the task to pending so normal work can claim it.
still_blocked	Save an updated reason/category, optionally request a human response, and schedule another review.
irrelevant	Cancel obsolete, duplicated, or already-satisfied work.

This relevance check is important for old housekeeping tasks such as "verify and polish", "validate completion", or "commit changes". The reviewing arm must inspect current state and cancel the task when its requested outcome is already satisfied or no longer applies.

Repeated machine-actionable blockers back off from 15 minutes to 1 hour, 4 hours, and then 12 hours. Tasks waiting for a human are checked daily. A review assignment has a lease so an abandoned review becomes eligible again.

Human Replies

Task discussion comments are both history and input to the workflow.

• A human comment on a blocked task moves its next review time to now and clears the waiting for human flag.
• A human email carrying the task thread ID is added to the same task discussion and has the same effect.
• The next brain poll can assign an arm to reassess the task with that reply included in its prompt.
• If a review determines that a human decision is still required, the brain emails the human with the current reason. Reply in Discussions or on the task email to requeue it immediately.

Comments from arms and the brain remain in the discussion as a chronological explanation of status reports and review outcomes. The task's blocked fields are the canonical current blocker.

Web Controls

Open a task and use the ... action menu to:

• Edit all task fields.
• Move an early note to draft, where it remains unavailable to arms.
• Unblock or reopen the task by moving it to pending.
• Mark it completed or failed.
• Cancel it; cancellation requires confirmation.
• Mark it blocked through the edit form, where a reason is required.

For plan-backed tasks, completing checks the linked plan item, cancelling keeps it as a struck-through cancelled item, and reopening restores an unchecked item.

The task toolbar also includes a Drafts Only shortcut. It updates the saved view's status filter, so the selection follows the user's database-backed view configuration and can be restored with the rest of the workspace. Right-click a sheet row and choose Details to open its dedicated Golden Layout view.

The blocked notice in task details shows the current reason, category, next review time, review count, and whether human input is needed.